SOGO Policies
Refund Policy
If a registered athlete is unable to participate in SOGO Adventure Running, the following refund policy applies:
See the SOGO@School page for refund options for our school programming.
- Up to four weeks before the start of the program: A full refund of the registration fee will be provided, less a $35 administration fee. Online processing fees are non-refundable.
- From four weeks before the program until the first day of the program: A 50% refund of the registration fee will be provided. Online processing fees are non-refundable.
- After the first day of the program: No refunds will be provided.
See the SOGO@School page for refund options for our school programming.
Code of Conduct
SOGO Adventure Running Code of Conduct
At SOGO Adventure Running, we are committed to providing a safe, welcoming, inclusive, and supportive environment where every participant can learn, challenge themselves, and have fun.
All SOGO participants are expected to contribute positively to the group by:
If Expectations Are Not Met
Our goal is always to help participants learn and grow. If a participant's behaviour is unsafe or consistently does not meet these expectations, SOGO coaches and program leaders will work with the athlete and their parent or guardian to address the concerns. Depending on the situation, the following steps may be taken:
At SOGO Adventure Running, we are committed to providing a safe, welcoming, inclusive, and supportive environment where every participant can learn, challenge themselves, and have fun.
All SOGO participants are expected to contribute positively to the group by:
- Treating fellow athletes, parents, coaches, volunteers, and other members with kindness and respect.
- Following the instructions and guidance of coaches and program leaders.
- Respecting and valuing the diversity of others, including differences in age, gender, race, religion, abilities, and interests.
- Including others, being courteous, and helping create a positive and encouraging team environment.
If Expectations Are Not Met
Our goal is always to help participants learn and grow. If a participant's behaviour is unsafe or consistently does not meet these expectations, SOGO coaches and program leaders will work with the athlete and their parent or guardian to address the concerns. Depending on the situation, the following steps may be taken:
- A coach, volunteer, or program leader will speak with the athlete, if appropriate, and communicate the concern to the parent or guardian.
- The parent or guardian may be asked to attend their child's session in order to support their child.
- If the behaviour continues, the athlete may be asked to take a break from the program. Program fees will not be refunded.
- At any time, an athlete may be asked to sit out of an activity if their behaviour is unsafe or harmful to themselves or others.
LAND USE Policy
Moving through the terrain is a fundamental part of adventure running and it is imperative that we, as adventure runners respect and protect our environment.
All SOGO Adventure Runners shall abide by the following guidelines:
All SOGO Adventure Runners shall abide by the following guidelines:
- Will not damage any part of the environment (including leaving sticks and plants in their place; there will be not picking of wildflowers) and will not leave any litter behind.
- Shall only visit areas outlined by the coach.
- Will honour the ribboning and markings on the map which indicate “Out-of-Bounds” areas.
Inclement Weather & AIr QUALITY Policy
If the air temperature is -15 OR colder at the Environment Canada for Calgary or Bragg Creek, the session will be cancelled. The head coach MAY also cancel a session if the air temperature is warmer than -15 but there is a significant wind chill. This decision will be made based on the exposure to wind at a given location.
If Environment Canada issues a Weather Warning (storm, winds, lightning, etc.) we MAY cancel a session. SOGO Staff and coaches will assess how the warning affects the specific program or event location and decide if the session will be cancelled. We all know how localized weather systems can be in Calgary.
Parents are encouraged to monitor the Calgary Air Quality Health Index (AQHI) and sessions will be cancelled if the AQHI is 7+. Discuss with coaches if their children have breathing concerns. Making sure all asthma medications have been taken before their SOGO session and have their rescue inhaler in their backpack. Please inform the Coaches of where their medication is; Coaches are not allowed to administer medication but they can support your child to do so. We recommend these resources regarding air quality and outdoor recreation from the Sport Information Resource Centre & Health Canada
Please check your email on days when the temperature is approaching the cut-off, if the weather is looking dangerous, or if there is substantial smoke. The decision to cancel a program will be emailed to all participants at least two hours prior to program start. We will always endeavour to make a program cancellation notice with at least two hours notice, but there may be circumstances when a cancellation needs to be done at the last minute due to unsafe conditions. A social media notice may be received quicker, please be sure to follow us on IG at sogoadventurerunning.
Although we do our best to ensure that our SOGO program operates in all weather conditions, programs are at times subject to cancellation due to unsafe conditions for our runners. In the event of program cancellation, SOGO Adventure Running reserves the right to cancel any program due to adverse weather related conditions without refund.
If Environment Canada issues a Weather Warning (storm, winds, lightning, etc.) we MAY cancel a session. SOGO Staff and coaches will assess how the warning affects the specific program or event location and decide if the session will be cancelled. We all know how localized weather systems can be in Calgary.
Parents are encouraged to monitor the Calgary Air Quality Health Index (AQHI) and sessions will be cancelled if the AQHI is 7+. Discuss with coaches if their children have breathing concerns. Making sure all asthma medications have been taken before their SOGO session and have their rescue inhaler in their backpack. Please inform the Coaches of where their medication is; Coaches are not allowed to administer medication but they can support your child to do so. We recommend these resources regarding air quality and outdoor recreation from the Sport Information Resource Centre & Health Canada
Please check your email on days when the temperature is approaching the cut-off, if the weather is looking dangerous, or if there is substantial smoke. The decision to cancel a program will be emailed to all participants at least two hours prior to program start. We will always endeavour to make a program cancellation notice with at least two hours notice, but there may be circumstances when a cancellation needs to be done at the last minute due to unsafe conditions. A social media notice may be received quicker, please be sure to follow us on IG at sogoadventurerunning.
Although we do our best to ensure that our SOGO program operates in all weather conditions, programs are at times subject to cancellation due to unsafe conditions for our runners. In the event of program cancellation, SOGO Adventure Running reserves the right to cancel any program due to adverse weather related conditions without refund.
FAcility and location Access Policy
Our SOGO program sessions operate in outdoor public facilities, green spaces and wilderness areas. For the majority of our programs, our organization needs to submit applications to municipal and provincial offices in order to receive permits for these areas. Due to various conditions, on occasion, we do not receive permits for certain locations. In such instances, SOGO Adventure Running reserves the right to change our program locations. In such instances, our staff will do our best to select a fair, alternative location with as much advanced notice to participants as possible. SOGO Adventure Running reserves the right to change any program location due to events outside our control without refund.
Inclement environmental events
Due to the natural conditions of our running environments, events outside of our control can occur (ie; flooding, damaged infrastructure, unstable terrain or landslides, damage from other users, construction projects, etc). If in such cases, access to our permit location is compromised, our staff or coaches will assess how the warning affects the specific program and may cancel, change or relocate a session or meeting location. If public officials issue a warning for one of our event locations, we may also cancel or relocate a session or meeting location. Although we do our best to ensure that our SOGO program operates in all scheduled event locations conditions, programs are at times subject to cancellation due to unsafe conditions for our runners
The decision to cancel a program will be emailed to all participants at least two hours prior to program start.
Inclement environmental events
Due to the natural conditions of our running environments, events outside of our control can occur (ie; flooding, damaged infrastructure, unstable terrain or landslides, damage from other users, construction projects, etc). If in such cases, access to our permit location is compromised, our staff or coaches will assess how the warning affects the specific program and may cancel, change or relocate a session or meeting location. If public officials issue a warning for one of our event locations, we may also cancel or relocate a session or meeting location. Although we do our best to ensure that our SOGO program operates in all scheduled event locations conditions, programs are at times subject to cancellation due to unsafe conditions for our runners
The decision to cancel a program will be emailed to all participants at least two hours prior to program start.
PUBLIC SAFETY POLICY
Please see below under the Alberta Orienteering Association Policies for public safety in orienteering information.
Lost Runner Policy
Foothills Orienteering Club and SOGO Adventure Running have extensive lost person policies. The program and its stations are designed to minimize the risk of anyone going missing and we have a very good track record to that effect. Despite our best efforts issues can arise in which case there is a procedure our coaches will follow which increases in scope as time goes by without the runner being found.
Lost Runner Policy
Lost Runner Policy
Orienteering Club Policies
Foothills Orienteering CLUB Policies
Alberta ORienteering Association Policies
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AOA Safe Sport Policy Framework
Participant Safety; resources, policies and information. Orienteering Safety Rules and Recommendations Please visit the AOA website for more information regarding safety and other orienteering resources. |
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Orienteering Canada policies
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